Senior Director of Finance/Controller

ESSENTIAL JOB DUTIES

This position reports to the Executive Director and is a part of the Senior Leadership Team.

• Finance + Accounting ○ Provide oversight of all financial policies, procedures, and full-cycle accounting functions.
  • Maintain accurate and compliant financial records, reports, and documentation.
  • Oversee cash management in collaboration with the Executive Director.
  • Maintain and update the Chart of Accounts as needed.
  • Lead monthly close, bank and credit card reconciliation, and release of restricted funds.
  • Perform and oversee accounts payable and accounts receivable using QuickBooks Online.
• Reports + Audits
  • Prepare monthly financial reports for the Executive Director and Board Finance Committee; prepare quarterly reports for the full Board of Directors.
    • Coordinate and attend Board Finance Committee meetings with the Board Treasurer.
  • Track and manage financial compliance for grants, including:
    • 10-15 private grants
    • 3-5 state grants
    • 1-2 federal grants
  • Provide financial documentation and reports for grant applications, reimbursement requests, and close-out reporting.
  • Support the Development Team with financials, ACH documents, and banking verification as needed.
  • Lead the annual audit with external CPA firm and oversee preparation and filing of the annual IRS Form 990.
  • Manage annual 1099 filings, workers’ compensation audits, insurance renewals (in partnerships with Senior Director of Operations), and property tax exemptions.
• Community Garden Financials
  • Manage financial oversight for 160-180 community gardens financials using QuickBooks Online, including:
    • Supporting Garden Leaders with financial management
    • Providing fiscal agency oversight for grant-funded projects
• Administration + Operations
  • Process bi-weekly payroll and administer the Simple IRA plan, including posting contributions and ensuring full compliance with employment laws and policies.
  • Oversee procurement and administration of accounting, credit card, and reimbursement software.
  • Support annual budgeting and forecasting with the Executive Director and Program Directors.
  • Provide regular budget-to-actual reviews with Program Directors.
  • Serve as primary banking liaison, managing:
    • Signatory authority
    • Line of credit
    • Fraud alerts
    • Wire transfers as needed
  • Maintain financial systems and internal controls that support strong program implementation.