The Development Coordinator will play an active role in supporting a wide range of fundraising
activities, with special emphasis on grants administration, database management, donor stewardship,
and fundraising support for our growing team. You’ll frequently be tasked with problem-solving and/or
providing customer support to donors, and will tackle a variety of tasks, from routine to complex. We
are looking for a flexible self-starter who enjoys working in a dynamic team environment and
embraces the value of community and cultivating relationships with people from a variety of
backgrounds and lived experiences.
ESSENTIAL JOB DUTIES
This position reports to the Sr. Director of External Affairs.
Grant Administration Support – 40%
○ Accurate and timely tracking of deadlines, applications, and reports using a
comprehensive grants calendar and Salesforce database
○ Support the grant application process by gathering necessary documents and ensuring
timely submissions
○ Maintain organized and up-to-date electronic grant files
○ Manage small (<$10,000) grants from prospecting to final submission
○ Work with Finance staff for smooth data-sharing between the donor database and the
accounting system
○ Submit grant applications and reports using online portals and/or other methods
required by funders and follow up with funders, as necessary
○ Research and vet funding opportunities using grant guides, online resources, and
recommendations from staff and partners
● Fundraising Support – 40%
○ Manage development data in Salesforce to ensure data integrity and quality; work with
IT Manager and Salesforce contractors on updates, integrations, and troubleshooting
○ Ensure accurate and timely entry of gifts (opportunities), payments, and contacts
○ Work with staff to ensure all in-kind gifts are accurately tracked, entered in Salesforce,
acknowledged, and provide monthly in-kind reports detailing usage to Finance
○ Manage donor stewardship activities, ensuring that donors are quickly and
appropriately acknowledged, and supporting staff/board with assigned stewardship
tasks
○ Provide ongoing support and communication for members of DUG’s monthly donors
○ Generate lists, exports, and reports using routine and custom queries
○ Work with team to create gift entry processes and procedures and update, as needed
○ Train and support staff on database use as needed
○ Ensure accurate and timely handling and acknowledgement of gifts
○ Assist with the implementation of fundraising activities and campaigns, including
revenue tracking and reporting
○ Assist with funder and partner proposals and presentations
○ Coordinate logistics and lists for physical mailings and email campaigns/outreach
● Event Support – 15%
○ Assist events manager with planning and logistics for a variety of fundraising and
stewardship events, including supporting live and silent auctions by soliciting/tracking
items, providing day-of support, assisting with RSVPs and guest lists, etc.
○ Support event data entry, ensuring that invites, attendance, costs, related gifts, etc., are
tracked accurately
○ Assist with event evaluations and reporting
● Other – 5%
○ Provide backup support to office manager, answering phones and greeting guests as
needed
○ Provide administrative and data support for other programs and special projects as
needed/assigned
○ Engage in professional development opportunities to gain knowledge of the nonprofit
sector and the field of fundraising
○ Administrative tasks as needed and required of all roles (tracking and submitting hours,
spending reports, mileage, etc.)
REQUIRED SKILLS, EXPERIENCES + QUALIFICATIONS
● Two or more years of experience with fundraising databases and/or grants administration in
either a paid or volunteer capacity
● High level of attention to detail and accuracy
● Excellent project management skills, including ability to work with others to meet deadlines
● Excellent written and verbal communication skills
● Strong problem solving skills with a high degree of flexibility and adaptability as a self-starter
● Excellent interpersonal skills, ability to effectively and respectfully work with and interact with
diverse community members
● Experience with Google Workspace and Excel
● Demonstrate a commitment to diversity, equity, and inclusion through continuous development,
modeling inclusive behaviors, and proactively managing bias
● Schedule flexibility, with occasional attendance at evening and weekend events required
● Ability to maintain discretion and confidentiality, as needed
● Qualifying pre-employment background check
PREFERRED SKILLS
● Salesforce (NPSP) experience
